Office Assistant null

Duties & Responsibilities:

• Provide administrative, secretarial and clerical support to others in the office to maintain an efficient office environment 
• Answer phones and transfer to the appropriate staff member 
• Take and distribute accurate messages 
• Greet and assists clients and direct them to the correct staff member 
• Coordinate messenger and courier service 
• Receive, sort returned checks, check & cash vouchers, reports, etc 
• Monitor incoming emails and answer or forward as required 
• Prepare outgoing mail for distribution 
• Fax, scan and copy documents 
• Maintain and organize office filing and storage systems 
• Update and maintain databases such as mailing lists, contact lists and client information 
• Retrieve information when requested 
• Update and maintain internal staff contact lists 
• Type documents, reports and correspondence as maybe required 
• Co-ordinate and organize appointments and meetings 
• Do some basic bookkeeping and financial transactions 
• Perform work related errands as requested such as going to the post office and bank 
• Keep office area clean and tidy 
• Performs other related clerical duties within the business organization 

Qualifications / Requirements:

• A graduate of any 4 year course 
• Experience as an office assistant or in related field is a plus factor 
• Ability to write clearly and help with word processing when necessary 
• Warm personality with strong communication skills 
• Ability to work well under limited supervision 
• Great communication skills 
• Computer literate have the ability to perform basic tasks on the computer  This may include navigating a browser, operating software systems, and completing any other tasks that make it possible to do your job
• Preferred place of residency is NCR
• If from province, should be willing to relocate within Metro Manila