Finance & Administrative Associate (Collections Focus) null

Monroe, a vibrant and expanding recruitment firm, boasts a diverse range of recruitment services and has been operating in the Philippines for a successful sixteen years. We are currently in search of a skilled Finance & Administrative Specialist to become a valuable addition to our Support Team. This position involves managing Accounts Receivable and Payable processes, including invoicing, payment processing, and client interactions. It also encompasses collections management, collaborating with clients for overdue payments, and maintaining accurate records. The role further entails providing comprehensive administrative support, facilitating team communication, and assisting in accreditation and documentation tasks.

Responsibilities:

Accounts Receivable (AR):

• Generate and issue client invoices accurately and in a timely manner.
• Monitor outstanding accounts and follow up on overdue payments.
• Collaborate with internal teams to resolve client billing inquiries.
• Reconcile AR accounts and ensure accuracy of financial records.

Accounts Payable (AP):

• Review vendor invoices for accuracy, coding, and approval.
• Prepare and process payments to vendors in accordance with established schedules.
• Reaching out to different vendors for pricing and proposal details
• Liaise with vendors and internal departments to address AP-related queries.

Collections:

• Manage and execute collection efforts, both online and offline, to recover outstanding debts.
• Communicate professionally and effectively with clients regarding payment obligations.
• Establish collection strategies to minimize bad debt.
• Document collection activities and maintain accurate records of communication.

General Support Team Administration Tasks:

• Provide comprehensive administrative support to the finance team and other departments as needed.
• Assist with data entry, record-keeping, and maintenance of organized documentation.
• Facilitate communication between departments, ensuring seamless coordination of tasks.
• Contribute to the implementation of process improvement initiatives aimed at enhancing overall operational efficiency.

Accreditation and Documentation:

• Assist in managing and maintaining accreditation documentation and compliance records.
• Collaborate with relevant teams to compile necessary documentation for accreditation submissions.
• Ensure accurate and up-to-date records of accreditation-related activities.
• Participate in the preparation of reports and documentation required for accreditation purposes.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred).
• Proven experience in accounts receivable, accounts payable, collections, and administration.
• Experience in financial software and HR systems.
• Excellent communication skills with the ability to professionally handle collection and admin matters.
• Detail-oriented with strong organizational and time management skills.
• Ability to work independently and collaboratively in a fast-paced environment.